WHEREAS, said food vendor desires to participate in said festival.  Now, therefore, it is agreed as follows:

Beverage Sales – Vendors may sell bottled water, sodas, lemonade, teas, coffee, shake-ups and smoothies, per menu acceptance.  With the exception of designated driver sponsors which may use clear plastic and paper cups. NO PLASTIC CUPS ALLOWED FOR BEVERAGES OR GIVE-A-WAYS!  In addition, all vendors and their staff must use festival issued glassware to drink beer.  If you’re found in violation to this policy, you may risk not being invited back to a Guild festival

Concessions Provided – Food vendor agrees that it will provide a sufficient quantity of each item on its approved menu list to fill orders during the operational hours of the Broad Ripple Beer Festival. 

Damage Deposit – A separate check in the amount of $100.00 must accompany this contract as a damage deposit.  This is refundable after the Broad Ripple Beer Fest as long as there are no violations. Checks will be shredded after the scheduled event unless violations of the following occur:

∙ Vendor dumps trash, grease or similar waste in places other than in proper receptacles.

∙ Vendor fails to depart in a timely manner.

∙ Vendor leaves his/her booth space in an unacceptable condition.

∙ Vendor fails to comply with regulations of the Marion County Health Department.

∙ Vendor fails to comply with any provisions of this Contract.

Deliveries – No vehicular traffic is allowed on the festival grounds after 1:30 p.m. and all vehicles must be off by 2:00 (noon) p.m.  Any special deliveries must be made by golf cart, hand cart, hand carried or coordinated through the Food Vendor contact personnel if assistance is needed. Officer/Volunteer manning the location can radio for assistance if needed.  As long as weather isn’t rainy we’ll be able to load in by driving the along the perimeter of the park.  If weather is bad we will need to shuttle in with golf carts solely and will extend the load in process.

Rentals – We will not be renting tents for this event.  You will need to provide your own.

Electricity – There will be no electricity available for this fest. You are welcome to bring a generator with approval. Please reach out via email.

Water – Vendor must provide water for handwashing per the guidelines of the Marion County Health Department.

Enforcement – The Guild reserves the right to inspect the vendor’s booth space and operation from time to time at its sole discretion to ensure that the provisions of the contract are being complied with. In the event of a material breach of any provision of this contract by the vendor, the Guild also reserves the right to refuse to allow said vendor to remain open, and/or close the offending booth until the breach can be corrected to the satisfaction of the Guild.

Festival Times – Vendor must staff its booth at all times during Festival hours of 3:00 p.m. – 7:00 p.m.  

Fees – The Guild requires a flat fee with this contract in the amount and size selected above. Checks should be made payable to the Indiana Brewers Guild. 

Fire Extinguisher – Each booth should be equipped with a fire extinguisher and if you are “frying” food you are required by the Fire Marshall to have a Series K fire extinguisher on site.  

Health Regulations – Every vendor must obtain a license from the Marion County Department of Health. Vendors will be inspected by a Health Department representative during the Festival, at a time to be decided by the Health Department. Violations of local health regulations may result in booth closing and/or fines, at the sole discretion of the Health Department. The Guild shall not be held liable for any loss of income, inconvenience, or other liability caused by vendor’s violation of Health Department regulations. Please review enclosed guidelines for operation at a temporary event and set-up accordingly.

Click the https://drive.google.com/file/d/1htipuMxeS8B5Zcr70VO3CWHGJVnkJMJI/view to view and download the 3 documents you will need. “Vendor Registration Application for a Temporary Retail Food Establishment” is the main one but she also needs the “Basic Requirements” & ” Temporary Handwashing Station” submitted along with it.  

Lack of proper set-up can result in stand closure or other possible penalties. If you have further questions regarding temporary food service licensing contact Kimberly Wolfla, Food Scientist for the Indiana Department of Health at 317-234-8569 or Kwolfla@health.in.gov.

Workers:  Food vendors booth will receive (4) vendor wristbands/tickets. All workers in your booth must be 21+ with a valid ID on his person at all times. All food vendor employees must be on the grounds by 12 p.m. to receive free entrance to the Festival.  Anyone arriving after 12 p.m. will be required to have a ticket.  Tickets may be purchased for online, there are NO exceptions to this policy.

Ice – All food vendors must bring their own ice or you may purchase from the Guild at $4 per 20 lb. to be paid at the close of the Festival.

Insurance – Food vendor agrees to obtain property and liability insurance coverage in an amount equal to at least $300,000 per person and $1,000,000 per incident, and shall furnish the Guild with a certificate from the issuer of such insurance confirming such coverage and listing the Indiana Brewers Guild, Board of Directors and Staff as Additional Insured including the following wording in red to be received by Oct 9th. 

Certificate holder is included as Additional Insured with respect to General & Automobile Liability on a primary, noncontributory basis per written contract or agreement subject to policy terms and conditions.  Waiver of Subrogation is included in favor of the Certificate Holder with respect to General & Automobile Liability and Worker’s Compensation per written contract or agreement subject to policy terms and conditions.

Location of Booth – The vendor shall set up its booth at the location specified by Guild staff. Any preference in location given to vendors is the sole discretion of the committee. NO EXCEPTIONS.  

Parking – Only one (1) vehicle per vendor will be provided with parking pass for vendor lot.  Any additional vehicles must be parked off the Festival grounds or within the paid parking area (HOPCAT garage). Vehicles may not be moved from the lot until the Festival ends and attendees have been cleared out.  It is recommended that vendors bring handcarts and/or dollies to move product to and from your vehicles. Vendor parking passes will be issued upon arrival and spaces in the lot will be at a first come, first serve basis.

Pricing – The Vendor shall establish its own prices for all items to be sold at the Festival .

Publicity – The Guild shall include a list of participating vendors in a published on the virtual map as well as our social media and website outlets provided the Food Vendor returns signed contract and all payments by Oct 9th.   The Guild does not guarantee that any food vendor will be mentioned in newspaper advertisements or press releases.

Trash and Refuse Removal – Each vendor is responsible for providing storage containers and properly disposing of refuse per the health code of MCHD.   Food Vendors are not allowed to use trash cans in the food court areas and the Guild does NOT provide trash pickups at food vendor tents. Please note the dumpsters to ensure you are disposing of your garbage in the correct dumpster.

Set-up Times – Vendors will be contacted approx. two weeks prior to BRBF with specific set-up/load-in instructions.  Load-in schedule is as follows: Saturday, Oct 12th 11:30am – 1:30pm. Vehicles must be off grounds by 2pm.

Spillage – The Vendor shall make adequate provisions for the prevention of spillage of grease, oil, or other materials that could stain the surface of the Broad Ripple Beer Fest area. Food Vendors shall also clean up spills immediately after the occurrence.  PLEASE BE PROTECTIVE OF OUR ENVIRONMENT. 

Supplies – The Guild will provide two banquet tables and four chairs.  The Indiana Brewers Guild will have no liability to vendor or rental company for any theft or damage to any rental equipment.  Vendor accepts sole responsibility for the receipt, storage, security and return of such items while on the premises. 

Indemnification – Except to the extent caused by the negligence of the Guild, food vendor shall release, indemnify and save harmless the Guild and its employees, servants, agents, and representatives from and against all liability, loss, cost, damage or expense for injuries, including death resulting where from participation in Broad Ripple Beer Fest, to all persons and from damage to and destruction of property by whomsoever owned, including loss of use thereof and any other indirect or consequential property damages, resulting directly or indirectly, wholly or in part, from acts or omissions of food vendor. Food vendor’s indemnity obligations under this section shall extend to the Guild and its employees, servants, agents, officers, directors and representatives, all of whom shall be indemnified against all liability arising from circumstances for which indemnity is extended by this section, including all expenses, legal or otherwise, incurred by them in the investigation, defense, and settlement of any claim or suit.

Except to the extent caused by the negligence of food vendor, IBG shall release, indemnify and save harmless food vendor and its employees, servants, agents, and representatives from and against all liability, loss, cost, damage or expense for injuries, including death resulting IBG’s duties or obligations related to Broad Ripple Beer Fest, to all persons and from damage to and destruction of property by whomsoever owned, including loss of use thereof and any other indirect or consequential property damages, resulting directly or indirectly, wholly or in part, from acts or omissions of IBG, or other third parties. IBG’s indemnity obligations under this section shall extend to food vendor and its employees, servants, agents, officers, directors and representatives, all of whom shall be indemnified against all liability arising from circumstances for which indemnity is extended by this section, including all expenses, legal or otherwise, incurred by them in the investigation, defense, and settlement of any claim or suit

Litigation Expense – Should it be necessary for either party to bring any action against one another to enforce the terms of this agreement, to recover sums due hereunder, to protect rights or privileges relating hereto, or otherwise, both parties agrees that it shall pay, in addition to any other sums recoverable by either party expenses of litigation, including, without limitation, a reasonable attorney’s fee.

BEFORE MAILING, BE SURE YOU HAVE DONE THE FOLLOWING:

∙   Return one signed copy of the contract and keep one for your records.

∙   Include $100.00 separate check for Damage Deposit. (Refundable w/in-terms)

∙   Include check covering booth fee or pay online here. 

∙   Include Certificate of Insurance (must be sent by Oct 10th)

∙   Copy of Food Handler’s Certification (must be sent by Oct 10th)

∙   Copy of Marion County/State Health Department License (must be sent by Oct 10th and original must be posted in booth during the Festival.)

Please submit this or mail your signed agreement to:  

 Shanna Henry C/O Indiana Brewers Guild

2201 E 46th Street, Suite 126, Indianapolis, IN 46205