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Broad Ripple Vendor Logistics

Thank you for signing up to be a vendor/volunteer/sponsor with us at the Broad Ripple Beer Fest – we’re looking forward to a fantastic event! To ensure a safe and fun event for all please carefully review all the information below and share it with your festival team.  Below are all the details you’ll need to know. If you have any questions and/or need any clarifications, please reach out to Shanna at shanna@drinkin.beer or by phone/text at 206.661.6478.

DATE

Saturday, Oct 12, 2024

3pm Early Entry Ticketholders  |   4-7 pm General Admission Ticketholders

LOCATION

Northside Optipark – 780 E 66th St, Indianapolis, IN 46220

FESTIVAL MAP – VENDORS/BREWERS/VOLUNTEERS

Volunteers:  You will check in at the volunteer check in station located at the south entrance of Broad Ripple Beer Fest entrance. Your earned comp tickets will all be sent to your email.  If you are redeeming your ticket for another guest and want it sent to them you can just forward it.  They’re transferrable as long as the person has 21+ ID.

Vendors: You will check in with a volunteer at the brewery/vendor check in located at the north entrance of the park on 67th street.  You will enter in the West & EXIT on the East side.  (PLEASE SEE MAP) PLEASE PARK CLOSE TO YOUR BOOTH WHILE UNLOADING AND BE MINDFUL OF TRAFFIC FLOW. All vendors and staff must be 21+ and have valid ID.

LOAD IN AND LOAD OUT

LOADING IN – Saturday, Oct 12, 2024  |  12 p.m. – 2 p.m. (all vehicles must be out of the park by 1:30 p.m.)

LOADING OUT

ELECTRICITY

Electricity will not be provided to your booth.

ICE, TABLES, CHAIRS

The Guild will provide ice, an 8′ table, and two chairs for each booth.

POP UP TENTS

We encourage you to bring a branded 10×10 popup tent if you have one.   It may get windy, so be sure to bring and use tent weights.

PERMIT FOR SERVING ALCOHOL

If you are working brewery services you must have a valid ATC server’s permit.  If you need to look up your permit, renew, or apply for the first time you can do that here: https://www.in.gov/atc/alcohol-resources/alcohol-beverage-applications-and-forms/

VENDOR GUIDELINES

As a reminder, here are the festival guidelines for your booth – Food vendors please see your registration for additional info & health department permits.

In exchange for said fee, Vendor will receive the following:

  1. Vendor shall have access to the location no less than three hours prior to the start of the Event for set up.
  2. Vendor understands that merchandise sold at the festival must not include glass growlers, pint glasses or any other vessel that could hold beer unless prior written consent given by authorized IBG’s staff.
  3. Vendor agrees that its setup will not exceed allotted space, approx. 10’ x 10’
  4. Vendor agrees to comply with all applicable laws and regulations of the State of Indiana, Indiana Brewers Guild and those of the Event Venue.
  5. Vendor agrees to have one staff person at the booth at all times during said Event hours.
  6. No loud music, noise, or sound amplification devices shall be used by vendor’s staff at the location unless prior permission given.
  7. Vendor understands electricity is NOT available unless prior arrangements have been made.
  8. Vendor agrees to leave booth area in the same or better condition to which it was received.  Vendor will use recycling and trash bins provided on the festival site and will break down all supply/inventory boxes.  Vendors who do not comply with the clean requirements will be charged a $50 cleanup fee and possibly not receive future invitations to participate in any Indiana Brewers Guild events/festivals.
  9. Vendor hereby agrees to indemnify and hold harmless the Indiana Brewers Guild staff, board of directors and agents against any damages or claims that may arise in connection with Vendor’s presence at the Event and Vendor’s activities of any kind.

 ADDITIONAL NOTES