Food Vendor Application

The Indiana Microbrewers Festival will take place Saturday, July 23, 2022 from 1:00 p.m. - 6:00 p.m.

Booth fees are based upon size, see paragraph “Fees” below. All vendor booths must be set and ready by 11:30 a.m.

WHEREAS, said food vendor desires to participate in said festival. Now, therefore, it is agreed as follows:

Beverage Sales - Vendors may sell bottled water, sodas, lemonade, teas, coffee, shake-ups and smoothies, per menu acceptance. With the exception of designated driver sponsors which may use clear plastic and paper cups. NO PLASTIC CUPS ALLOWED FOR BEVERAGES OR GIVE-A-WAYS! In addition, all vendors and their staff must use festival issued glassware to drink beer. If you're found in violation to this policy, you may risk not being invited back to Brewers of Indiana Guild Festival.

Concessions Provided – Food vendor agrees that it will provide a sufficient quantity of each item on its approved menu list to fill orders during the operational hours of the Indiana Microbrewers Festival.

Damage Deposit – A check or credit card payment in the amount of $100.00 must accompany this contract as a damage deposit. This is refundable after the Indiana Microbrewers Festival as long as there are no violations. Checks will be shredded and credit card deposits refunded after the scheduled event unless violations of the following occur:

∙ Vendor dumps trash, grease or similar waste in places other than in proper receptacles.
∙ Vendor fails to depart in a timely manner.
∙ Vendor leaves his/her booth space in an unacceptable condition.
∙ Vendor fails to comply with regulations of the Marion County Department of Health.
∙ Vendor fails to comply with any provisions of this Contract.

Deliveries - No vehicular traffic is allowed on the festival grounds after 11:30 a.m., and all vehicles must be off by 11:30 a.m. Any special deliveries must be made by pushcart, hand carried or coordinated through the Food Vendor contact personnel if assistance is needed. Officer/Volunteer manning the location can radio for assistance if needed. Drop off point is West St. (see map when final logistics are sent out)

Electricity - NO electricty is available. **Generators allowed with prior approval**

Water - Vendor must provide water for handwashing per the guidelines of the Marion County Department of Health.

Enforcement - BIG reserves the right to inspect the vendor's booth space and operation from time to time at its sole discretion to ensure that the provisions of the contract are being complied with. In the event of a material breach of any provision of this contract by the vendor, BIG also reserves the right to refuse to allow said vendor to remain open, and/or close the offending booth until the breach can be corrected to the satisfaction of BIG.

Festival Times - Vendor must staff its booth at all times during Festival hours of 1:00 p.m. - 6:00 p.m.

Fire Extinguisher – Each booth should be equipped with a fire extinguisher and if you are “frying” food you are required by the Fire Marshall to have a Series K fire extinguisher on site.

Health Regulations – Every vendor must obtain a license from the Marion County Department of Health. Vendors will be inspected by a Health Department representative during the Festival, at a time to be decided by the Health Department. Violations of local health regulations may result in booth closing and/or fines, at the sole discretion of the Health Department. BIG shall not be held liable for any loss of income, inconvenience, or other liability caused by vendor's violation of Health Department regulations.

You may apply for your license 30 days prior to the IMF. They will NOT ACCEPT applications prior to this time. PLEASE DO NOT SEND YOUR DEPARTMENT OF HEALTH APPLICATION TO BIG OFFICE. It must be mailed to Kelli Whiting at the Marion County Department of Health. You may contact Kelli Whiting at 317-221-2222 or kwhiting@marionhealth.org if you have any questions.

Workers: Food vendors booth will receive four (4) pink worker wristbands. All workers in your booth must be 21+ with a valid ID on his person at all times.
All food vendor employees must be on the grounds by 12:00 p.m. to receive free entrance to the Festival. Anyone arriving after 12:00 p.m. will be required to have a ticket. Tickets may be purchased for $40, there are NO exceptions to this policy.
Ice – All food vendors must bring their own ice or you may purchase from BIG at $4 per 22 lb. to be paid on Saturday, July 25th, at the close of the Festival.

Insurance – Food vendor agrees to obtain property and liability insurance coverage in an amount equal to at least $300,000 per person and $1,000,000 per incident, and shall furnish BIG with a certificate from the issuer of such insurance confirming such coverage and listing the Brewers of Indiana Guild, Board of Directors and Staff as Additional Insured including the following wording in red to be received by July 8, 2022.

Certificate holder is included as Additional Insured with respect to General & Automobile Liability on a primary, noncontributory basis per written contract or agreement subject to policy terms and conditions. Waiver of Subrogation is included in favor of the Certificate Holder with respect to General & Automobile Liability and Worker's Compensation per written contract or agreement subject to policy terms and conditions.

Location of Booth - The vendor shall set up its booth at the location specified by the Guild. Any preference in location given to vendors is the sole discretion of the Brewers of Indiana Guild. NO EXCEPTIONS.

Parking - Only one (1) vehicle per vendor will be provided with parking pass for vendor lot. Any additional vehicles must be parked off the Festival grounds or within the paid parking area. Vehicles may not be moved from the lot until the Festival ends and attendees have been cleared out. It is recommended that vendors bring handcarts and/or dollies to move product to and from your vehicles.

Pricing - The Vendor shall establish its own prices for all items to be sold at the Festival .

Publicity - BIG shall include a list of participating vendors in a published Indiana Microbrewers Festival program provided the Food Vendor returns signed contract and all payments by July 8, 2022. BIG does not guarantee that any food vendor will be mentioned in newspaper advertisements or press releases.

Trash and Refuse Removal - Each vendor is responsible for providing storage containers and properly disposing of refuse per the health code of MCDH. Food Vendors are not allowed to use trash cans in the food court areas and BIG does NOT provide trash pickups at food vendor tents. Please note the dumpsters to ensure you are disposing of your garbage in the correct dumpster.

Set-up Times - Vendors will be contacted approx. two weeks prior to Indiana Microbrewers Festival with specific set-up/load-in instructions. Load-in schedule is as follows: Saturday, July 23rd from 9:30 a.m. to 11:30 a.m. All vehicles must be off Festival grounds by NOON on that Saturday.

Spillage - The Vendor shall make adequate provisions for the prevention of spillage of grease, oil, or other materials that could stain the surface of the Microbrewers Festival area. Food Vendors shall also clean up spills immediately after the occurrence. PLEASE BE PROTECTIVE OF OUR ENVIRONMENT.

Supplies - BIG will provide one banquet table and two chairs. The Brewers of Indiana Guild will have no liability to vendor or rental company for any theft or damage to any rental equipment. Vendor accepts sole responsibility for the receipt, storage, security and return of such items while on the premises.

Indemnification - Except to the extent caused by the negligence of BIG, food vendor shall release, indemnify and save harmless BIG and its employees, servants, agents, and representatives from and against all liability, loss, cost, damage or expense for injuries, including death resulting where from participation in Brown, to all persons and from damage to and destruction of property by whomsoever owned, including loss of use thereof and any other indirect or consequential property damages, resulting directly or indirectly, wholly or in part, from acts or omissions of food vendor. Food vendor’s indemnity obligations under this section shall extend to BIG and its employees, servants, agents, officers, directors and representatives, all of whom shall be indemnified against all liability arising from circumstances for which indemnity is extended by this section, including all expenses, legal or otherwise, incurred by them in the investigation, defense, and settlement of any claim or suit.

Except to the extent caused by the negligence of food vendor, BIG shall release, indemnify and save harmless food vendor and its employees, servants, agents, and representatives from and against all liability, loss, cost, damage or expense for injuries, including death resulting BIG’s duties or obligations related to Brown, to all persons and from damage to and destruction of property by whomsoever owned, including loss of use thereof and any other indirect or consequential property damages, resulting directly or indirectly, wholly or in part, from acts or omissions of BIG, or other third parties. BIG’s indemnity obligations under this section shall extend to food vendor and its employees, servants, agents, officers, directors and representatives, all of whom shall be indemnified against all liability arising from circumstances for which indemnity is extended by this section, including all expenses, legal or otherwise, incurred by them in the investigation, defense, and settlement of any claim or suit

Litigation Expense - Should it be necessary for either party to bring any action against one another to enforce the terms of this agreement, to recover sums due hereunder, to protect rights or privileges relating hereto, or otherwise, both parties agrees that it shall pay, in addition to any other sums recoverable by either party expenses of litigation, including, without limitation, a reasonable attorney's fee.



UPON APPLICATION AND ACCEPTANCE BY THE GUILD, BE SURE YOU HAVE DONE THE FOLLOWING:

∙ Pay a $100.00 for Damage Deposit (Refundable w/in-terms) either by credit card with this form or by check mailed to the Brewers of Indiana Guild, 1000 Main Street, Anderson, IN 46016
∙ Email Certificate of Insurance to shanna@drinkIN.beer by July 8, 2022
∙ Email copy of Food Handler’s Certification to shanna@drinkin.beer by July 8, 2022
∙ Email copy of Marion County Health Department License to shanna@drinkin.beer by July (must be sent by July 15, 2022 and original must be posted in booth during the Festival.)