BCBF Food Vendors

We pride ourselves on building our Indiana craft beer community!  That’s why we partner up with local food vendors, artisans, businesses, and nonprofits for all of our fundraising events.

Please review the food vendor details below, register and pay online for your booth, and be sure to contact the Monroe County Health department for your temporary event permit at least 48 hours prior to the event at the link below.  Once your application is submitted you’ll be set and we’ll see you at the fest!

If you would like more information or have any questions on how to become a vendor, please reach out to shanna@drinkin.beer.

The Bloomington Craft Beer Fest will take place  Saturday, April 13th  from 2:00 p.m. – 6:00 p.m.

  • 2023 Attendance 1677 – Hoping for around the same amount!  Sell out is 2500.

A signed copy of the contract must be returned to offices by April 13th, 2024   to secure your space and meet marketing deadlines. 

WHEREAS, said food vendor desires to participate in said festival.  Now, therefore, it is agreed as follows:

Beverage Sales – Vendors may sell bottled water, sodas, lemonade, teas, coffee, shake-ups and smoothies, per menu acceptance.  With the exception of designated driver sponsors which may use clear plastic and paper cups. NO PLASTIC CUPS ALLOWED FOR BEVERAGES OR GIVE-A-WAYS!  In addition, all vendors and their staff must use festival issued glassware to drink beer.  If you’re found in violation to this policy, you may risk not being invited back a Indiana Brewers Guild Festival. 

Concessions Provided – Food vendor agrees that it will provide a sufficient quantity of each item on its approved menu list to fill orders during the operational hours of the Bloomington Festival. 

Damage Deposit – A separate check in the amount of $100.00 must accompany this contract as a damage deposit.  This is refundable after the Bloomington as long as there are no violations. Checks will be shredded after the scheduled event unless violations of the following occur:

Vendor dumps trash, grease or similar waste in places other than in proper receptacles.

Vendor fails to depart in a timely manner.

Vendor leaves his/her booth space in an unacceptable condition.

Vendor fails to comply with regulations of the Monroe County Health Department.

Vendor fails to comply with any provisions of this Contract.

DeliveriesNo vehicular traffic is allowed on the festival grounds after 12:45 p.m., and all vehicles must be off by 1:30 p.m.  Any special deliveries must be made by pushcart, hand carried or coordinated through the Food Vendor contact personnel if assistance is needed. Officer/Volunteer manning the location can radio for assistance if needed.  Drop off point is the paved parking lot East of the Mill.

Rentals Master Rental,  is your exclusive rental company. 

ElectricityNO electricity is available. **Generators allowed with prior approval**

Water – Vendor must provide water for handwashing per the guidelines of the Monroe County Health Department.

EnforcementIBG reserves the right to inspect the vendor’s booth space and operation from time to time at its sole discretion to ensure that the provisions of the contract are being complied with. In the event of a material breach of any provision of this contract by the vendor, IBG also reserves the right to refuse to allow said vendor to remain open, and/or close the offending booth until the breach can be corrected to the satisfaction of IBG.

Festival Times – Vendor must staff its booth at all times during Festival hours of 2:00 p.m. – 6:00 p.m.  

Fees – Based on size and location.  Checks should be made payable to the Indiana Brewers Guild.  No fees or contracts postmarked after April 13 2024 will be accepted unless approved by the Director of Events.

Fire Extinguisher Each booth should be equipped with a fire extinguisher and if you are “frying” food you are required by the Fire Marshall to have a Series K fire extinguisher on site.  

Health Regulations – Every vendor must obtain a license from the Monroe County Department of Health. Vendors will be inspected by a Health Department representative during the Festival, at a time to be decided by the Health Department. Violations of local health regulations may result in booth closing and/or fines, at the sole discretion of the Health Department. IBG shall not be held liable for any loss of income, inconvenience, or other liability caused by vendor’s violation of Health Department regulations.

Click the https://monroecountyin.viewpointcloud.com/categories/1091/record-types/6522 to submit your “Temporary Retail Food Establishment Permit”.  

Workers:  Food vendors booth will receive (4) vendor wristbands/tickets. All workers in your booth must be 21+ with a valid ID on his person at all times.

All food vendor employees must be on the grounds by 1 p.m. to receive free entrance to the Festival.  Anyone arriving after 1 p.m. will be required to have a ticket.  Tickets may be purchased for online, there are NO exceptions to this policy.

Ice – All food vendors must bring their own ice or you may purchase from IBG at $4 per 20 lb. to be paid on Saturday, April 13th  at the close of the Festival.

Insurance – Food vendor agrees to obtain property and liability insurance coverage in an  amount equal to at least $300,000 per person and $1,000,000 per incident, and shall furnish IBG with a certificate from the issuer of such insurance confirming such coverage and listing the Indiana Brewers Guild, Board of Directors and Staff as Additional Insured including the following wording in red to be received by April 13th

Certificate holder is included as Additional Insured with respect to General & Automobile Liability on a primary, noncontributory basis per written contract or agreement subject to policy terms and conditions.  Waiver of Subrogation is included in favor of the Certificate Holder with respect to General & Automobile Liability and Worker’s Compensation per written contract or agreement subject to policy terms and conditions.

Location of Booth – The vendor shall set up its booth at the location specified by IBG staff. Any preference in location given to vendors is the sole discretion of the committee. NO EXCEPTIONS.  

Parking – Only one (1) vehicle per vendor will be provided with parking pass for vendor lot.  Any additional vehicles must be parked off the Festival grounds or within the paid parking area. Vehicles may not be moved from the lot until the Festival ends and attendees have been cleared out.  It is recommended that vendors bring handcarts and/or dollies to move product to and from your vehicles.

Pricing – The Vendor shall establish its own prices for all items to be sold at the Festival.

PublicityIBG shall include a list of participating vendors in a published Bloomington program provided the Food Vendor returns signed contract and all payments by April 13th.   IBG does not guarantee that any food vendor will be mentioned in newspaper advertisements or press releases.

Trash and Refuse Removal – Each vendor is responsible for providing storage containers and properly disposing of refuse per the health code of MCHD.   Food Vendors are not allowed to use trash cans in the food court areas and BIG does NOT provide trash pickups at food vendor tents.   Please note the dumpsters to ensure you are disposing of your garbage in the correct dumpster.

Set-up Times – Vendors will be contacted approx. two weeks prior to Bloomington with specific set-up/load-in instructions.  Load-in schedule is as follows: Saturday, April 13th from 10 a.m. to 1:00 p.m. 

Spillage – The Vendor shall make adequate provisions for the prevention of spillage of grease, oil, or other materials that could stain the surface of the Festival area. Food Vendors shall also clean up spills immediately after the occurrence.  PLEASE BE PROTECTIVE OF OUR ENVIRONMENT. 

SuppliesIBG will provide two banquet tables and four chairs.  The Indiana Brewers Guild will have no liability to vendor or rental company for any theft or damage to any rental equipment.  Vendor accepts sole responsibility for the receipt, storage, security and return of such items while on the premises. 

Indemnification – Except to the extent caused by the negligence of IBG, food vendor shall release, indemnify and save harmless IBG and its employees, servants, agents, and representatives from and against all liability, loss, cost, damage or expense for injuries, including death resulting where from participation in Bloomington Craft Beer Fest, to all persons and from damage to and destruction of property by whomsoever owned, including loss of use thereof and any other indirect or consequential property damages, resulting directly or indirectly, wholly or in part, from acts or omissions of food vendor. Food vendor’s indemnity obligations under this section shall extend to IBG and its employees, servants, agents, officers, directors and representatives, all of whom shall be indemnified against all liability arising from circumstances for which indemnity is extended by this section, including all expenses, legal or otherwise, incurred by them in the investigation, defense, and settlement of any claim or suit.

Except to the extent caused by the negligence of food vendor, IBG shall release, indemnify and save harmless food vendor and its employees, servants, agents, and representatives from and against all liability, loss, cost, damage or expense for injuries, including death resulting IBG’s duties or obligations related to Bloomington Craft Beer Fest, to all persons and from damage to and destruction of property by whomsoever owned, including loss of use thereof and any other indirect or consequential property damages, resulting directly or indirectly, wholly or in part, from acts or omissions of IBG, or other third parties. IBG’s indemnity obligations under this section shall extend to food vendor and its employees, servants, agents, officers, directors and representatives, all of whom shall be indemnified against all liability arising from circumstances for which indemnity is extended by this section, including all expenses, legal or otherwise, incurred by them in the investigation, defense, and settlement of any claim or suit.

Litigation Expense – Should it be necessary for either party to bring any action against one another to enforce the terms of this agreement, to recover sums due hereunder, to protect rights or privileges relating hereto, or otherwise, both parties agrees that it shall pay, in addition to any other sums recoverable by either party expenses of litigation, including, without limitation, a reasonable attorney’s fee.


Indiana Brewers Guild